EVENT / GROUP BOOKING TERMS & CONDITIONS

1. Prior to visiting our venue all participants that are part of an event or group booking must read and familiarise themselves with the following terms & conditions:
   CONDITIONS OF ENTRY
   DRIVER GUIDELINES & CONDITIONS
2. All participants are required to read, understand, and sign a Risk Warning & Kart Hire Waiver.
   To streamline the check-in process, this can be completed online before arriving at the venue. Click here to view and complete the online waiver
3. Event bookings must adhere to minimum participant numbers to qualify for Grand Prix Packages and secure track exclusivity.
4. Public holiday events are subject to weekend charges and booking conditions.
5. Liquor may not be brought onto the premises without prior written consent from management. If consent is given to bring alcohol onto the premises, it may only be consumed after all group or party members have completed their race sessions.

PAYMENTS

1. A non-refundable deposit of $500 is required for all event bookings. Reservations will not be confirmed until the deposit has been received.
2. The balance payment is due 5 business days before your event date, and payment must cover the full number of participants booked. No refunds will be issued if fewer drivers attend on the day.
3. A surcharge will apply to all credit card transactions:

–   American Express – 2.8%
–   VISA/Mastercard – 1.6%

CHANGES/CANCELLATIONS/REFUNDS

1. Cancellation of an event booking must be submitted in writing to events@eck.com.au . Deposits will not be refunded. Charges for food will not be refunded if cancellation occurs within 2 days of the event.
2. Event bookings may be rescheduled up to 7 days before the event date without any penalty or additional charges, subject to availability of the new date.
3. If you wish to reschedule your event within 7 days of the event date, a $200 administration fee will apply.
4. If participants arrive late or fewer drivers than booked attend, the session will be forfeited, and no refunds will be issued.
5. In unsafe weather conditions (e.g., heavy rain, wet tracks, or extreme heat), track operations may be suspended, and bookings will be rescheduled.
6. Management will notify you as early as possible to reschedule if your booking is impacted by unsafe conditions.
7. Refunds will not be issued for weather-related disruptions.